1
Identify data sources
Spend data is aggregated from Concur and other T&E systems, ERP systems, CRO and R&D platforms, Medical Affairs data and third-party HCP spend into a single, unified pipeline.
Consolidate
Global transparency reporting solution
Submission-ready.
Submission-ready.
Every deadline. Every time.
As a transparency reporting manager, you cannot validate large datasets manually and still keep up with deadlines. qordata automates data cleansing, validation, standardization and organization, so your team gains the time and confidence every federal and state report requires.
What is transparency reporting in life sciences?
Transparency reporting, often called Sunshine Act reporting in the United States, is the legal requirement for pharmaceutical and medical device manufacturers to disclose payments and transfers of value made to healthcare professionals and teaching hospitals. Reports are submitted annually to CMS Open Payments by March 31 and published on June 30, with additional obligations in several US states and under EFPIA in Europe.
Core capabilities
Built for the deadline you cannot move
Comprehensive visibility
Aggregate and monitor HCP and HCO spend across federal and state mandates for full transparency.
Regulatory confidence
Automated data validation and CMS and state rule checks minimize errors and ensure report readiness.
Accurate, standardized reporting
Clean, match and profile data across sources to meet complex reporting requirements consistently.
Time-saving automation
Streamlined workflows for monthly and quarterly uploads, report preparation and recipient validation.
End-to-end support
From data preparation through dispute-period assistance, the full reporting cycle is covered.
Deadline-driven compliance
Built-in scheduling and deadline tracking help you meet CMS and state submission timelines.
How it works
From raw spend data to a submission-ready, defensible report
As a transparency reporting director, you need disclosure data that is provably correct. The pipeline consolidates every source, cleanses and validates it, maps it to each jurisdiction's rules, runs a final check on every transaction, and routes anything that cannot be reported to admin review before submission.
2
Data mapping and business rules
Fields are mapped from source systems and business rules and assumptions are defined, establishing the logic that governs how data is interpreted throughout the reporting cycle.
Map3
Data retrieval and validation
Scheduled pulls run monthly or quarterly, validating completeness and accuracy, including entity validation for HCPs, NPPs and HCOs.
Cleanse & validate4
Data processing
AI-trained models classify spend as reportable or non-reportable, sort it by category, and analyze for outliers, misclassification and duplicates. This is the final audit on every transaction before submission.
Final audit5
Report generation and submission
Fully compliant CMS Open Payments reports and state-specific reports are generated and submitted through the designated portals.
Submit6
Post-submission activities
CMS error resolution, dispute resolution support and analytical reporting handle anything a regulator or covered recipient flags after publication.
Admin review
Compliance reference
US federal and state transparency reporting deadlines
As a transparency reporting manager, you track federal Open Payments obligations plus the seven US states and FDA sample reporting programs that carry their own separate requirements.
| Jurisdiction | Authority | Deadline | Who must report |
|---|---|---|---|
| US Federal (Open Payments) | CMS, ACA Section 6002 | Submit Mar 31 · Publish Jun 30 | Applicable pharma, device manufacturers and GPOs |
| Nevada | NV Board of Pharmacy | Mar 1 | Pharma manufacturers and sales representatives |
| Oregon | OR Dept. of Consumer & Business Services | Apr 1 | Pharmaceutical company representatives |
| Vermont | VT Attorney General's Office | Register Jan 1 · Report Apr 1 | Pharma and medical device manufacturers |
| FDA drug samples | FDA, ACA Section 6004 | Apr 1 | Manufacturers and authorized distributors of record |
| Minnesota | MN Board of Pharmacy | May 1 | Pharmaceutical manufacturers |
| District of Columbia | DC Dept. of Health | Jul 1 | Pharma manufacturers and labelers |
| Massachusetts | MA Dept. of Public Health | Jul 1 | Pharma and medical device manufacturers |
| Connecticut | CT Dept. of Consumer Protection | Jul 1 | Pharma and medical device manufacturers |
Official sources: CMS Open Payments · FDA ACA 6004 · Massachusetts · Vermont. Deadlines change; verify against the issuing authority before each cycle.
Where the data comes from
Accurate reporting starts long before reporting season
As a transparency reporting director, the quality of your disclosure report depends on the quality of the data feeding it. When engagements are captured compliantly in EngageAgent and expenses are audited completely in EMA, transparency reporting stops requiring reconstruction and becomes a straightforward output.
Simplify your transparency reporting
As a transparency reporting manager, see how qordata automates data validation and keeps your team deadline-ready across federal, state and global requirements.
Answers
Transparency reporting questions, answered
When is the CMS Open Payments submission deadline, and how does software help hit it?
The CMS Open Payments annual submission deadline is March 31, with CMS publishing the data on June 30. qordata tracks federal and state deadlines with built-in scheduling, and because data is validated continuously through the year instead of assembled under deadline pressure, submission-ready data is already in place well before the date arrives.
Can transparency reporting software pull spend data automatically instead of someone assembling it by hand every year?
Yes. qordata aggregates spend data from Concur and other T&E systems, ERP systems, CRO and R&D platforms, Medical Affairs data and third-party HCP spend into a single pipeline, replacing the manual, once-a-year reconstruction most compliance teams dread.
How does transparency reporting software know which spend is reportable under CMS or state rules?
In qordata, fields are mapped from each source system and business rules are defined up front, so the logic governing what counts as reportable and which jurisdiction's rules apply stays consistent and documented instead of being decided ad hoc during report season.
Does transparency reporting software validate HCP and HCO data before it goes into a report?
Yes. qordata runs scheduled monthly or quarterly pulls that validate completeness and accuracy, including entity validation for HCPs, non-physician practitioners and HCOs, catching data quality problems while there is still time to fix them instead of at submission.
Can AI catch duplicate or misclassified spend before it reaches a CMS Open Payments submission?
Yes. qordata's AI-trained models classify spend as reportable or non-reportable, sort it by category, and analyze for outliers, misclassification and duplicates as a final check on every transaction before submission, catching the exact errors regulators look for.
Does transparency reporting software handle state reporting in addition to federal CMS Open Payments?
Yes. qordata generates and submits fully compliant CMS Open Payments reports and state-specific reports through each program's designated portal, covering federal Open Payments obligations plus the states that carry their own separate transparency reporting requirements.
What happens if CMS or a covered recipient flags an error after a report is already submitted?
qordata supports the full post-submission cycle, including CMS error resolution, dispute resolution support and analytical reporting, so issues that surface after publication get handled inside the same workflow instead of a separate scramble.
Does the quality of engagement and expense data affect how hard transparency reporting is?
Significantly. When engagements are captured compliantly in qordata's EngageAgent and 100% of expenses are audited in EMA, the spend feeding transparency reporting is already clean, so reporting becomes a straightforward output instead of a reconstruction project every season.
Does transparency reporting software support reporting outside the United States, like EFPIA?
Yes. qordata supports EFPIA transparency reporting, the European pharmaceutical industry disclosure framework, alongside CMS Open Payments and US state programs from the same aggregated spend data pipeline.
